Process payables with Quickbooks

When processing payables in Quickbooks, you can:

  • Export payables.
  • View exported transactions.
  • Generate reports.

Export payables

If a claim, return premium, or commission payment exists in BriteCore, you can export the payables in Quickbooks.

Note: Only transactions dated today or before will export. All future-dated transactions won’t export until their specified date.

You have two options for exporting payables in Quickbooks:

  • Use Auto-Run.
  • Export one payable at a time.

Note: Before you open the Quickbooks Web Connector, navigate to and select the applicable company file.

Use Auto-Run

For processing commissions, BriteCore recommends using Auto-Run.

To use Auto-Run:

  1. In the Quickbooks menu, select File, and then select Update Web Services.
  2. On the IWS QuickBooks Web Service row, select Auto-Run.
  3. In the Every_Min column, set your desired rate.

Export one payable at a time

If you choose not to use Auto-Run, you can export one payable at a time.

To export one payable at a time:

  1. In the Quickbooks menu, select File, and then select Update Web Services.
  2. Select the IWS QuickBooks Web Service row.
  3. Select Update Selected until you see No data exchange required.

View exported transactions

To view exported transactions:

  1. In the QuickBooks menu, select Customers, and then select Customer Center.
  2. In the Customer Center, select the applicable payee, and then, under Payments, view the imported payments.
  3. In the Summary section, double-click Payment Entry. Check View opens for printing.

Note: Quickbooks assigns a check number.

Generate reports

In QuickBooks, you can generate reports that show any level of transaction detail for a given date span.

To generate reports for a given date span:

  1. In the QuickBooks menu, select Reports, select Banking, and then select Check Detail.
  2. In the Report period dropdown list, select the applicable date range, and then select Run report.
  3. In the Account column, sort the results to display the checks that have been imported from BriteCore into QuickBooks.