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Set up Quickbooks in BriteCore

After you set up Quickbooks locally and set up the Web Connector application, you need to enable and configure Quickbooks in BriteCore.

To configure Quickbooks in BriteCore, you will need to complete four processes:

  1. Navigate to the Quickbooks integration in BriteCore.
  2. Add the Quickbooks Checking Account Name.
  3. Locate and add the Quickbooks Company File Path.
  4. Configure Transaction Types & Associating Expense Account.

Enable the Quickbooks integration in BriteCore

To enable Quickbooks in BriteCore:

  1. In the BriteCore menu, select Settings.
  2. In the Settings menu, select Vendors.
  3. On the Vendors screen, under Accounting, navigate to and select QuickBooks.

Once you enable the Quickbooks integration, you need to add the Quickbooks Checking Account Name.

Add the Quickbooks Checking Account Name

When adding the Quickbooks Checking Account Name, you can:

  • Disregard any QuickBooks-specific assigned numbers when entering the account name into BriteCore.
  • Use a subaccount.

Note: If an account is a subaccount, type the [primary account name]:[subaccount name]. For instance, if Net Commissions is the primary account and Agent Commission Payments is the subaccount, then type Net Commissions:Agent Commission Payments.

To add the Quickbooks checking account:

  1. In BriteCore, on the Vendors screen, next to Quickbooks, select the edit icon .
  2. In the Quickbooks dialog box, in the Checking Account Name box, type the exact name of the QuickBooks business checking account BriteCore exports payments to.

Once you add the Quickbooks Checking Account Name, you need to locate and add the Quickbooks Company File Path.

Locate and add the Quickbooks Company File Path

The Company File Path allows the Web Connector to exchange data with QuickBooks even if QuickBooks isn’t open.

There are two ways to locate and add the Quickbooks Company File Path:

  • Using the Splash screen.
  • Opening a company file.

To use the Splash screen to locate and add the Quickbooks Company File Path:

  1. In QuickBooks, navigate to the Splash Screen.
  2. On the Splash Screen, ensure your company is highlighted.
  3. Below the list of available company files, copy the Location file path.
  4. In BriteCore, in the Quickbooks dialog box, in the Company File Path box, paste the file path you copied from Quickbooks.

To open a company file to locate and add the Quickbooks Company File Path:

  1. In Quickbooks, select File > Open or Restore Company > Open a company file (Next).
  2. Highlight your QuickBooks company file, right-click the file name, select Properties, and then select the QuickBooks tab.
  3. In the Filename box, copy the file path.
  4. In BriteCore, in the Quickbooks dialog box, in the Company File Path box, paste the file path you copied from Quickbooks.

Once you locate and add the Quickbooks Company File Path, you need to configure Transaction types & Associating Expense Account.

Configure Transaction types & Associating Expense Account

To configure Transaction types & Associating Expense Account:

  1. In the Quickbooks dialog box, under Transaction types & Associating Expense Account, you can make the following selections:
    1. Agent Commission Payments:
      1. If you want Agent Commission transactions entered in BriteCore to flow to QuickBooks, select Agent Commission Payments.
      2. In the Expense Account box, type the exact name of the QuickBooks account you want the payments to flow to.
      3. In the Payee Type dropdown list, select the applicable type of payee.
    2. Return Premium Payments:
      1. If you want Named Insured Return Premium transactions entered in BriteCore to flow to QuickBooks, select Return Premium Payments.
      2. In the Expense Account box, type the exact name of the QuickBooks account you want the payments to flow to.
      3. In the Payee Type dropdown list, select the applicable type of payee.
    3. Claims Payments:
      1. If you want Named Insured Claims Payment transactions entered in BriteCore to flow to QuickBooks, select Claims Payments, and then complete one of the following:
        1. Select Top Level Claims Mapping.
          1. In the Expense Account box, type the exact name of the QuickBooks account you want the payments to flow to.
          2. In the Payee Type dropdown list, select the applicable type of payee.
        2. Select Detailed Level Claims Mapping.
          1. Below Detailed Level Claims Mapping, select the States folder, use the folder structure to navigate to the applicable line(s) of business, and then, in the box to the right of the line(s) of business, type the exact name of the QuickBooks account you want the payments to flow to.
  2. Select Save.

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