When processing payables in Quickbooks, you can:
- Export payables.
- View exported transactions.
- Generate reports.
Export payables
If a claim, return premium, or commission payment exists in BriteCore, you can export the payables in Quickbooks.
Note: Only transactions dated today or before will export. All future-dated transactions won’t export until their specified date.
You have two options for exporting payables in Quickbooks:
- Use Auto-Run.
- Export one payable at a time.
Note: Before you open the Quickbooks Web Connector, navigate to and select the applicable company file.
Use Auto-Run
For processing commissions, BriteCore recommends using Auto-Run.
To use Auto-Run:
- In the Quickbooks menu, select File, and then select Update Web Services.
- On the IWS QuickBooks Web Service row, select Auto-Run.
- In the Every_Min column, set your desired rate.
Export one payable at a time
If you choose not to use Auto-Run, you can export one payable at a time.
To export one payable at a time:
- In the Quickbooks menu, select File, and then select Update Web Services.
- Select the IWS QuickBooks Web Service row.
- Select Update Selected until you see No data exchange required.
View exported transactions
To view exported transactions:
- In the QuickBooks menu, select Customers, and then select Customer Center.
- In the Customer Center, select the applicable payee, and then, under Payments, view the imported payments.
- In the Summary section, double-click Payment Entry. Check View opens for printing.
Note: Quickbooks assigns a check number.
Generate reports
In QuickBooks, you can generate reports that show any level of transaction detail for a given date span.
To generate reports for a given date span:
- In the QuickBooks menu, select Reports, select Banking, and then select Check Detail.
- In the Report period dropdown list, select the applicable date range, and then select Run report.
- In the Account column, sort the results to display the checks that have been imported from BriteCore into QuickBooks.